How WERKERS reduces peak-season pressure on seasonal contracts with Carerix

Hundreds of contracts, every single day

Seasonal work in horticulture and agriculture is a dynamic sector, with sharp peaks and troughs and a large share of candidates coming from abroad. WERKERS’ temporary workers sometimes start with a different client every day. During peak season, large groups of candidates need to be scheduled and processed administratively all at once: contracts, extensions, invoices. “Because our temporary workers are sometimes placed with a different company each day, a lot of time goes into administrative tasks,” says Bart Van Weyenberg, Deputy Director of Staffing at WERKERS. That workload kept recruiters away from where they make the real difference: the conversation with the candidate.

Self-registration and a client portal, connected to Carerix

To automate the administration around seasonal work, WERKERS connected Carerix to a registration page and a client portal built by partner Minggo, in collaboration with Bright Staffing, a specialist in seasonal contracts. Candidate data now flows straight into the ATS.

“With a QR code, candidates now register themselves with us, which speeds up the administrative side considerably,” says Van Weyenberg.

Client companies get access to their own portal. “Clients can make their own selection, schedule candidates, and generate the corresponding contract themselves,” Van Weyenberg explains. The client portal works on desktop, tablet, and smartphone, which matters for clients who aren’t sitting at a desk all day. “Whether you access the client portal from a desktop, tablet, or smartphone, everything looks right.”

From paper trail to digital

The result shows up in day-to-day work. “We used to send invoices and contracts by post; now we do everything digitally,” says Van Weyenberg. Administrative work takes less time, data quality goes up because information comes straight from the source into the ATS, and recruiters have more room for conversations with candidates instead of paperwork. The adoption rate surprised WERKERS itself: “We’ve been genuinely surprised by how well clients have picked this up.”

WERKERS is already looking beyond the current setup. Down the line, the company wants to use group communication through the app too, for example for teams working on Saturdays, and to communicate more directly with students who prefer digital contact over phone calls.

Carerix remains the central ATS where everything comes together: every registration, every contract, and every approval from the client portal lands in the right place immediately. That’s exactly where Carerix stands out, in integrations, in portals, and with specialist partners like Bright Staffing, so a staffing agency can automate the process without ever leaving the ATS.

Looking to cut administrative pressure during your own peak periods?

WERKERS’ story shows what happens once self-registration and a well-built portal are in place: candidates and clients pick up most of the administrative work themselves.

See more examples on our customer stories page, or find out how Carerix integrates with partners like Minggo and others on our integrations page.

Curious what this could look like for your organization? Request a demo here.

Source: Minggo