From placement to billing: Immens streamlines its back-office operations using Carerix as their central ATS

Immens specializes in placing interim professionals with clients in need of temporary specialized expertise. To ensure a streamlined recruitment process and an efficient back office, Immens has centralized its operations around Carerix as its core ATS, seamlessly integrated with Minggo's optimization software.

Automating the flow of placement data between the ATS and back-office systems

Securing a placement was the fast part; it was the subsequent administration that took up entirely too much time. Gathering contract details was a bottleneck. Richard de Vries, co-owner of Immens, recognizes the issue all too well: ‘Placement data was collected via Word documents sent back and forth by email.’

Those forms had to be returned, verified, and manually inputted into Carerix. Recruiters essentially turned into data entry clerks, duplicating work and double-checking details just to get an invoice out the door. Every extra verification step drained time away from candidates and clients, and every manual action increased the risk of errors that wouldn’t surface until invoicing.

Connecting Carerix and Exact through Minggo

In collaboration with partner Minggo, Immens designed a new process based on three core elements that seamlessly connect with Carerix and Exact.

A clear overview in Carerix. Recruiters see at a glance if contract details are complete. A red button shows what’s missing, and a green button appears when the placement is ready to be exported to Exact.
A smart online form. Missing details trigger an automated email to the client or candidate with a form link. Once filled out, the information syncs directly back into Carerix without any manual typing by the recruiter.
A seamless connection to Exact. The moment a placement is complete, everything syncs to Exact with just one click. Zero manual double-entry, guaranteeing identical data across both platforms.

“With Minggo, we ensure a more efficient and user-friendly workflow for completing placement data.” — Richard de Vries, Co-owner of Immens

Automation supports the process rather than taking it over. Recruiters maintain full visibility and decide when to trigger a form. The data entry is automated, while they retain total control.

Ensuring error-free invoicing through the Carerix and Exact integration

With Carerix and Exact integrated via Minggo, the operational process at Immens has fundamentally changed.

Immediate oversight of any missing information, replacing the discovery of incomplete contracts at the end of the process.
Simple data entry via a fully branded online form, no more endless email exchanges or Word documents.
Automatic and flawless sync with Exact, without any double data entry.

“Our workflow is now faster and much more pleasant. We’ve completely eliminated the need for manual double data entry.” — Richard de Vries, Co-owner of Immens

Ready to gain full control over your contracting and invoicing process?

The Immens story proves that connecting existing systems often brings more relief than implementing an entirely new one. Carerix serves as the central workspace for candidates, placements, and contract details, and seamlessly connects to financial applications like Exact through integrations with partners such as Minggo. This ensures data remains accurate and centralized in a single source of truth, even as an agency scales or processes placements across multiple branches simultaneously.

Does the manual hassle between placement and invoicing sound familiar?
Explore more examples on our customer cases page, or discover how Carerix integrates with other systems on our integrations page.

Curious about the possibilities for your organization? Request a demo here.

Source: Minggo